Microsoft Word is a program called a WORD
PROCESSOR
WORD PROCESSOR refers to a program in which
the user inputs text which is formatted to create a readable document. Other
word processors include Notepad, Corel Word Perfect, and Apple Pages. Microsoft
Word is the most common word processor at present.
In this course we will go over the basic
functions of Microsoft Word, more advanced functions are omitted from this
class and walkthrough.
THE TABS
The tools of Microsoft Word are organized
under the tabs HOME, INSERT, PAGE LAYOUT, REFERENCES, MAILINGS, REVIEW, and
VIEW.
HOME
The Home tab includes the most common tools
used for creating a document. Often you will find yourself using nothing but
this tab.
FONT
FONT is the most frequently used tool in
Microsoft Word. You can use this function to select how you would like to
present the text in your document.
The STYLE of font you would like to use is
controlled via a drop down menu. Styles include Broadway, Impact, Mistral, Stencil,
and Comic Sans. The default style is Calibri,
and the consensus on professional or
academic style is Times New Roman.
The SIZE of font you would like to use is
controlled via an adjacent drop down menu. The default size for text is 12,
which is the academic
The B button is used to put text in BOLD.
Use this to have particular words and phrases really stand out. In order to
bold, highlight a word and click the B button. This will toggle (set a function
on or off, like a light switch) bold, so if you wish to undo bold on text that
is already bold, simply do the same. You can also click the button to bold the
text as you type.
The I button is used for ITALICS.
Use italics to emphasize a word or phrase. Toggle italics the same way you
did for bold.
The U button is used for UNDERLINE.
Underlining comes in handy for pointing out a title or breaking up the segments
of a document. Let me take a moment to thank you for taking out Microsoft
The PARAGRAPH field is used to adjust the position of the text on
the document. This is done with the buttons on the lower left corner, the ALIGN
buttons. These buttons are also toggled.
The ALIGNS LEFT button aligns text to the left side of the page. This is the
default setting.
The ALIGNS CENTER button aligns text to the center of the page. Microsoft Word is
able
to adjust as you type to keep text centered when this is
activated.
The ALIGNS RIGHT button aligns text to the right side of the page.
If you click on the small icon at the
bottom right corner of the PARAGRAPH field you will be brought to the Advanced
Paragraph Settings. Despite the name, this is required to use Microsoft Word at
a basic level.
Three sections down you will find the LINE
SPACING field. Here you can adjust how far apart the lines of your document
are, and you should set this first before doing anything else. It is advisable
that you highlight the entire document in order to set the line spacing rule.
By default LINE SPACING is set to MULTIPLE,
which is about half a line’s worth of space. This document is written in
MULTIPLE.
You can use the drop down menu to select
other spacing options, for instance, this paragraph is written in DOUBLE.
Be aware of the BEFORE and AFTER fields on
the right.
By default AFTER is set to 10, which can be a
problem if
you want SINGLE spacing, do you see the difference?
INSERT
The INSERT tab is used for plugging
tables, pictures, and other goodies into your document.
ILLUSTRATIONS
is the field where you can find tools to help you find or create a graphic to
plug into your document. CLIP ART will allow you to browse from a set of images
included in Microsoft Word and PICTURE will let you explore your computer for
personal photos.
HEADER
& FOOTER are very important for professional and academic documents as they
allow you to add text to the very top and bottom of the document with HEADER
and FOOTER respectively, and the text is applied to every page. When you click
HEADER or FOOTER, Microsoft Word will select a specific region of the document.
To resume typing elsewhere, either click EXIT on the HEADER & FOOTER menu,
or double click the body of the document. PAGE NUMBER will allow Microsoft Word
to label each page automatically, and is a great addition to HEADER or FOOTER.
PAGE LAYOUT
The
PAGE LAYOUT tab allows you to configure how the pages of your document are
presented.
REVIEW
The most useful function of Microsoft Word
is SPELL CHECK. Microsoft Word can detect when you misspell a word, and when it
does it will underline the misspelled word in red.
If
you click SPELL CHECK Microsoft Word will review the entire document and
suggest correct spellings for words it finds incorrect. You can opt to ignore
the correction if the word in question is indeed spelled correctly.
FILE/ THAT GLOWY CIRCLE THING IN THE UPPER LEFT CORNER
FILE tab is the tab in which you can do things like save and
print.
SAVE is used to save your document to the
computer or a portable storage device. By default a document will save to the
MY DOCUMENTS folder as a .DOCX file. Microsoft Word is capable of saving files
in many formats including PDF. You can specify any preference on the SAVE menu.
PRINT is used to print your document. PRINT
PREVIEW will allow you to see how your document will appear when printed.
OPEN will allow you to recall of saved document
for further editing or printing.
NEW will create a new, blank document.
Special Message
“ My Sweet Visitor Comments are always appreciated; feel happy to
help others; if you feel any problem regarding installation, customization or
any other problem, inform us.!
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